Rental Contract & Agreement
- Brush Creek Pavilion and Studio Contract (PDF)
- Brush Creek Pavilion and Studio Information Packet (PDF)
A Damage/Security Deposit will be returned to the Lessee upon completion of the event and inspection of the Facility. If damage has occurred, the deposit, less cost of the repairs and/or cleanup will be returned. If these costs are greater than the deposit the Sponsor/Lessee will be billed for the balance. The deposit fee will not be refunded if the Lessee changes the event within thirty (30) days of the event. A $100 fee will be deducted from your Deposit refund for cancellations made more than thirty (30) days prior to the event.
An Insurance Certificate is required. Adequate insurance is to cover injuries, and/or damages for this specific use in force in amounts acceptable to the Town of Eagle, will remain in force during the term of this Agreement, and shall name the Town as an “additional insured”.
The Lessee has inspected the facility and is familiar with the present condition thereof and agrees to accept the premises in such condition at the commencement of the lease term unless noted above. Brush Creek Playground and soccer field will remain open to the public during all events.
The Town of Eagle reserves the right at any time to enter onto the premises to review Lessee actions and/or for any other reasonable purpose.
The Lessee shall not assign nor sublet the premise or any portion thereof. The Lessee shall provide for appropriate policing of the premises to maintain public peace and order, litter and trash control, enforcement and adherence to terms of the lease.
The Lessee will be responsible for the conduct and control of participants and will ensure that all federal, state, and county regulations are followed.
In the event alcoholic beverages are sold by whatever means on the premises by the Lessee, its agents, or invites, Lessee shall obtain and pay for all permits or special event license for the sale of intoxicating beverages as required by law prior to commencement of such event. Such permit or license shall then become an attachment to this agreement. Lessee further indemnifies the Town of Eagle from any and all liability, direct or indirect, incurred as a result of the service, supplication, or consumption of such beverages on premises by Lessee, its agents, or invitees.
The Lessee is not a department, agent, or division of the Town of Eagle, but instead is a completely independent organization or individual responsible for its own actions, control, management, and operations. It is understood and agreed that the Town of Eagle does not participate in the actions, control, management or operations of the Lessee. The Lessee, for itself and all its legal representatives, executors, agents, employees and assigns, as well as for all of those attending or participating in the function which is the subject of this agreement, agrees to defend and hold harmless the Town of Eagle, and each of its officers, directors, managers, employees, agents, drivers, equipment operators, representatives, consultants, lessees, subcontractors, successors and assigns for and against any claim for damages as a result of or in any way arising from the actions, control management or operations of the Lessee. In addition, Lessee agrees to and does hereby waive, release, and covenant not to sue the Town of Eagle and each of its officers, directors, managers, employees, agents, drivers, equipment operators, representatives, consultants, lessees, subcontractors, successors and assigns (collectively, the “Releases”) from the use of the facility, whether such losses, damages, or injuries result from the negligence of, or in any other unintentional tort committed by the Releases or from some other cause.