Municipal Court Judge

Town of Eagle Request for Proposal ~ Municipal Court Judge Services

Submit to: 

Lynette Horan, Town of Eagle, PO Box 609, 200 Broadway, Eagle, Colorado 81631

Proposals and questions can be directed to Lynette Horan, Human Resource Manager at lynette.horan@townofeagle.org.

Deadline: January 18, 2019 at 5:00 PM

Summary: This is a Request for Proposals for a Municipal Court Judge Services (“RFP”) to provide legal services for the Town of Eagle (“Town”). The objective is to choose a reliable and experienced individual with demonstrated knowledge in providing municipal court judge services in a comprehensive, timely, and efficient manner. Interested individuals should have significant experience in matters addressed by municipal courts. The Municipal Court Judge will work with the court clerk and the prosecuting attorney to preside over the Municipal Court.

Background:

The Town of Eagle is a statutory municipality in western Eagle County, Colorado. Municipal court is currently held twice a month on the second and fourth Tuesdays of the month at 3:00 p.m. at Town Hall. The scheduling of municipal court for 2019 may change in consultation with the Judge selected based on this RFP. The Town has its own Police Department and the Judge will coordinate cases with the Town Prosecutor and Court Clerk. The Eagle Municipal Court handles all municipal infractions, including traffic and parking violations, animal violations, nuisance and building code violations, and other Municipal Code violations.

Qualifications of Applicants: 

Attorney at law admitted (active) to practice in Colorado.

Ability, capacity, and skill as a prospective judge.

Ability to meet the time requirements of the Town.

Reliability, character, integrity, reputation, judgment, experience, and efficiency.

High performance quality in previous or current judge contracts, if any.

Ability to determine compliance with applicable laws and ordinances.

Availability and adaptability of services to meet the needs of the Town.

Consideration will be given to experience on the bench.

Scope of Services:

The Municipal Court Judge presides over Municipal Court matters in which the Municipal Court has jurisdiction.

Powers and Duties: 

The Judge shall have all judicial powers and duties as provided in the Town’s Municipal Code and ordinances and in the Colorado Revised Statutes applicable to municipal judges, except as otherwise provided by ordinance.

The Judge is authorized to exercise contempt powers, and enforce subpoenas issued by any board, commission, hearing officer, or other body or officer of the Town authorized by law or ordinance to issue subpoenas, and all other powers inherent with the office.

The Municipal Court convenes for at least one (1) regular session of the Municipal Court each month and more often as needed. Most months include two Municipal Court sessions. The session of the Court will be held during the day at the discretion of the Municipal Court Judge.

Term of Office: 

The term of office of the Municipal Court Judge begins and expires no less than two years from appointment, unless otherwise terminated by the Eagle Town Board of Trustees.

Participation by and Expectations of the Town: 

The Town expects that the Municipal Court Judge will keep abreast of current legislation and obtain ongoing education and training, remaining current on all matters relating to municipal courts and municipal judges. Costs associated with these efforts may be shared with the Town with prior approval and as budgeted.

Compensation: 

The Town will pay the Municipal Court Judge for judicial services rendered at a fixed salary or compensation set by the Town Council, the amount of which shall not be dependent upon the outcome, number of matters to be decided by the Municipal Court Judge, or the number of court sessions.

Key-Dates:

Questions regarding the RFP should be sent to Lynette Horan via email at lynette.horan@townofeagle.orgby January 8, 2019.

Responses to questions regarding the proposal will be posted on the Town website January 11, 2019.

Interviews will be conducted by staff on January 29, 2019 in the morning and afternoon. We will finalize the interview schedule after the review of proposals submitted. Please save the date.

The Town Council, at its discretion, may invite applicants to deliver a short presentation on February 12, 2019 addressing the proposals submitted.

Information to be Included/Submitted: 

The following information must be included in your written proposal.

Name of the person who will be in charge of providing Municipal Court Judge services to the Town. This is the person who will be recommended for appointment to the position of “Municipal Court Judge” by the Town Council. A resume of this person’s background and experience should emphasize the municipal law experience of that person and the level of responsibility in this area including the following:

  • Prosecution in municipal court, including familiarity with court rules
  • Statutory municipalities
  • Home Rule municipalities
  • Code enforcement
  • Colorado Municipal Traffic Code
  • Animal control laws

Specific information on the certification, licensure/registration and continuing education training for the preceding calendar year, including such information as may be necessary to establish that the applicant is an active attorney at law admitted to practice in Colorado.

Please disclose any potential conflicts of interest that you may have in relation to the Town of Eagle.

Provide details regarding your existing workload and how you will fit this contract into your existing work priorities.

  • Give an example or description of the working relationship you envision with the Court Clerk, other Town staff, and the Town Attorney.
  • Give an example or description of the working relationship you envision with the Municipal Court Judge.
  • What steps would you take to prepare for a hearing?

Provide a list of references with whom you have worked in the past five (5) years. If you have provided municipal court judge services to municipal or government clients in the recent past, please submit municipal or government client references as well.

Each respondent’s proposal and bid should address the ability to perform this scope of work, along with the specific expertise, education, and experience. 

The proposal should address the topics covered in Scope of Services to include Compensation requirements and the municipal court judge’s ability to perform services within this operating framework.

Selection: 

The Town reserves the right to reject any or all proposals, to waive irregularities or informalities in proposals, and to re-advertise for proposals if desired. After considering proposals and information provided during the application process, the Town will select the individual who is the most advantageous to the Town from the standpoint of service, previous experience, and ability to deliver or for any other reason deemed by the Town to be in the best interest of the Town.

The Town of Eagle Judicial Hiring Committee will perform an initial screening and may interview multiple candidates. Finalist(s) will be selected for interviews/negotiations by the Town Board of Trustees and will be asked to appear before Town Board on February 12, 2019 at their regular meeting.

Other Terms and Conditions:

  • The Town reserves the right to undertake its own investigation to evaluate a candidate. The Town shall have the sole discretion to accept or reject any submittal.
  • The Town reserves the right to solicit or recruit any municipalities, attorney(s) or legal firms directly to request qualifications.
  • All submittals become the property of the Town upon receipt and will not be returned to the applicant.
  • The Town operates under applicable public disclosure laws. Proprietary information must be identified and will be protected to the extent that is legally possible.
  • Cost of submitting the response to the RFP, attendance at an interview, or any other such costs are entirely the responsibility of the candidate or candidate firm and shall not be reimbursed in any manner by the Town.
  • Failure to conform to directions under this RFP may lead to the rejection of a submittal. The submittals should contain all information necessary to evaluate the qualifications of a candidate or firm.

The Town reserves the right to accept or reject any and/or all proposals and to waive any informalities or irregularities in said proposals. The RFP does not bind the Town to hire a new Municipal Court Judge when, in the Town’s sole discretion, the Town determines not to do so.

Submittals:

Please include 1 copy of a proposal addressed to the contact above via email.  We will acknowledge all submissions and questions via email.